Responsible for the processing of your personal data is:
Together For Ghana e.V.
Dreimuehlenstrasse 7, 80469 Munich
If you have any questions about data protection, you can contact us at any time at the above address. For confidential inquiries, you are also welcome to use the postal service.
“Personal data” means any information relating to an identified or identifiable natural person (hereinafter “data subject”), such as name, address, telephone number, credit card number, etc. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g. cookie) or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. We collect and process your personal data because it is necessary for a contract to be concluded between you and us and so that we can communicate with you. The specific personal data we collect and process is detailed under “Types of data processed”. “Processing” means any operation or set of operations which is performed upon personal data, whether or not by automatic means. The term is broad and includes virtually any handling of data. “Pseudonymization” means the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures which ensure that the personal data are not attributed to an identified or identifiable natural person. “Profiling” means any automated processing of personal data which consists in using such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects relating to that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or change of location. “Controller” means the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data. “Processor” means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the Controller.
We take appropriate technical and organizational measures to ensure a level of protection appropriate to the risk in accordance with Article 32 of the GDPR, taking into account the state of the art, the implementation costs and the nature, scope, circumstances and purposes of the processing, as well as the varying likelihood and severity of the risk to the rights and freedoms of natural persons. The measures include, in particular, safeguarding the confidentiality, integrity and availability of data by controlling physical access to the data, as well as access to, entry into, disclosure of, assurance of availability of and segregation of the data. Furthermore, we have established procedures to ensure the exercise of data subjects’ rights, deletion of data, and response to data compromise. Furthermore, we already take the protection of personal data into account during the development and selection of hardware, software and processes, in accordance with the principle of data protection through technology design and through data protection-friendly default settings (Article 25 of the GDPR).
Below you will find detailed information on how we process the personal data of our active and passive members (collectively “Vereinsmitglieder”):
For “Vereinsmitglieder”, we process the following personal data in order to manage and carry out active or passive membership with us: Salutation, title, name, address, date of birth, nationality, e-mail address, telephone number, bank data for SEPA direct debit or credit card data, entry and exit date, information for contribution management (e.g. contribution group), department, function, status (active/passive), newsletter and message preferences.
In the case of underage “Vereinsmitglieder”, we also process the name, address, telephone number, e-mail address and date of birth of the parent or guardian.
We process your personal data for the performance of the contract (Art. 6 para. 1 lit. b DSGVO). Your membership is the relevant contract. We process the personal data of legal guardians on the basis of our legitimate interest (Art. 6 para. 1 lit. f DSGVO). Our interest here is the implementation of the membership with your child.
Any information you provide regarding your severely disabled status will only be processed with your prior consent (Art. 6 para. 1 lit. a DSGVO).
We process the personal data for this purpose for the duration of the membership. Beyond that, we only store your personal data for the assertion of or defense against legal claims or as long as legal obligations to store exist.
If you are named as a fee payer in the membership application and pay the membership fee for another person, we process the following personal data: Name, title, address, date of birth, e-mail address, telephone number, association member for whom the membership fee is paid, payment history and method, bank data for SEPA direct debit or credit card data. For this purpose, we transmit the relevant payment data to our bank or credit card service provider.
We process your personal data for the performance of the contract (Art. 6 para. 1 lit. b DSGVO). The payment contract is the relevant contract.
We process the personal data for the duration of the membership or until the direct debit authorization has been withdrawn. Beyond that, we store your personal data only for the assertion of or defense against legal action.
We congratulate our members on their birthday by e-mail or by post. We process the following personal data for this purpose: Name, title, gender, date of birth, address, e-mail address, date of entry, internal club function..
When we congratulate you on birthdays and anniversaries by mail or e-mail, we process your personal data on the basis of our legitimate interest (Art. 6 (1) lit. f DSGVO). Our interest here is the maintenance of members.
We congratulate you on birthdays and anniversaries in our club magazine only with your prior consent (Art. 6 para. 1 lit. a DSGVO).
We process the personal data until you have objected to the sending of congratulations or for the duration of the membership. Beyond that, we store your personal data only for the assertion of or defense against legal claims or as long as legal obligations to store exist.
We process the following personal data to respond to your contact requests: Name, email address, content of your message. We process your personal data to fulfill the contract (Art. 6 para. 1 lit. b DSGVO).
We process your personal data only until we have finally answered your inquiry. Beyond that, we only store your personal data for the assertion of or defense against legal claims or as long as legal obligations to store exist.
We take photographs and video footage of public events featuring active members and publish them in our association media (online) to inform and report on association-related events.
We process your personal data for this purpose on the basis of our legitimate interest in reporting on the activities of our association (Art. 6 para. 1 lit. f DSGVO).
We process the personal data until this purpose is fulfilled. Beyond that, we store your personal data only for the assertion of or defense against legal claims or as long as legal obligations to store exist.
A publication of these recordings will only take place with your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke your consent at any time for the future. However, publications of the recordings based on the consent that took place before a revocation remain lawful. However, consent is irrevocable in the case of multiple-person images, unless a balancing of interests is in your favor.
We process your personal data – in the case of publication – until your consent is revoked and otherwise at most until the purpose pursued is fulfilled. Beyond that, we store your personal data only for the assertion of or defense against legal claims or as long as legal obligations to store exist.
You have the following legal rights with respect to the personal data concerning you vis-à-vis Together For Ghana eV, provided that the respective prerequisites are met. You can find more information about your rights and the relevant conditions on the website of the EU Commission.
You also have the right to complain to a data protection supervisory authority about our processing of your personal data. Below we briefly explain these rights so that you can understand the content of the rights:
In accordance with Art. 15 DSGVO, you have the right at any time to free information about the data stored about you. Please address corresponding requests to us (e-mail: firstname.lastname@example.org). In addition, you have the right, pursuant to Art. 16 DSGVO, to request the correction of incorrect or incomplete personal data stored by Together For Ghana e.V. without undue delay. You also have the right, in accordance with Art. 17 DSGVO, to request Together For Ghana e.V. to delete the personal data concerning you without undue delay, provided that one of the following reasons applies:
You have the right to request confirmation as to whether data in question is being processed and to information about this data, as well as further information and a copy of the data in accordance with Art. 15 of the GDPR. You have according to. Art. 16 DSGVO the right to request the completion of the data concerning you or the correction of incorrect data concerning you. You have the right, in accordance with Art. 17 DSGVO, to demand that data concerning you be deleted without delay, or alternatively, in accordance with Art. 18 DSGVO, to demand restriction of the processing of the data. You have the right to request that the data concerning you that you have provided to us be received in accordance with Art. 20 DSGVO and to request that it be transferred to other data controllers. You also have the right to lodge a complaint with the competent supervisory authority in accordance with Art. 77 DSGVO.
You have the right to revoke given consents according to Art. 7 para. 3 DSGVO with effect for the future.
You may object to the future processing of data relating to you in accordance with Art. 21 DSGVO at any time. The objection can be made in particular against the processing for purposes of direct marketing.
You can edit our use and your personal consent to the cookies of this site under cookies.
The data processed by us will be deleted or restricted in its processing in accordance with Articles 17 and 18 DSGVO. Unless expressly stated within the scope of this data protection declaration, the data stored by us will be deleted as soon as it is no longer required for its intended purpose and the deletion does not conflict with any statutory retention obligations. If the data is not deleted because it is required for other and legally permissible purposes, its processing will be restricted. I.e. the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for reasons of commercial or tax law. According to legal requirements in Germany, data is stored for 10 years in accordance with §§ 147 para. 1 AO, 257 para. 1 nos. 1 and 4, para. 4 HGB (books, records, management reports, accounting vouchers, commercial books, documents relevant for taxation, etc.) and 6 years according to § 257 para. 1 nos. 2 and 3, para. 4 HGB (commercial letters). According to legal requirements in Austria, storage is in particular for 7 years in accordance with § 132 para. 1 BAO (accounting records, vouchers/invoices, accounts, receipts, business papers, statement of income and expenditure, etc.), for 22 years in connection with real estate and for 10 years for documents in connection with electronically provided services, telecommunications, radio and television services provided to non-entrepreneurs in EU member states and for which the Mini-One-Stop-Shop (MOSS) is used.
If we disclose data to other persons and companies (processors or third parties) in the course of our processing, transmit it to them or otherwise grant them access to the data, this will only be done on the basis of a legal permission (e.g. if a transmission of data to third parties, such as payment service providers, is required for the performance of the contract pursuant to Art. 6 (1) lit. b DSGVO), you have consented, a legal obligation provides for this or on the basis of our legitimate interests (e.g. when using agents, web hosts, etc.). If we commission third parties with the processing of data on the basis of a so-called “order processing agreement”, this is done on the basis of Art. 28 DSGVO.
If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or if this is done in the context of using third-party services or disclosing or transferring data to third parties, this is only done if it is done to fulfill our (pre-)contractual obligations, on the basis of your consent, due to a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or allow the processing of data in a third country only if the special requirements of Art. 44 et seq. DSGVO are met. This means that the processing is carried out, for example, on the basis of special guarantees, such as the officially recognized determination of a level of data protection that corresponds to the EU (e.g. for the USA by the “Privacy Shield”) or compliance with officially recognized special contractual obligations (so-called “standard contractual clauses”).
We use external payment service providers through whose platforms users and we can make payment transactions.
If you choose to pay for our services with your credit card, your full name, the name on the credit card used, the credit card number, the expiration date of the credit card, and the check digit of your credit card will be transmitted to Stripe, the payment service provider with whom we process credit card statements (Stripe, Inc. 185 Berry Street, Suite 550 San Francisco, CA 94107, USA, email@example.com). We work with Stripe to provide you with a quick and easy credit card payment process. This is necessary for the execution of the payment process (legal basis is Art. 6 para. 1 p. 1 lit. b DSGVO). The payment service provider is responsible for your payment data. Information in particular about the responsible body of the payment service provider as well as the contact details of the data protection officer of the payment service provider, can be found at: https://stripe.com/de/privacy#translation. For payment transactions, the terms and conditions and data protection notices of the respective payment service providers apply, which can be accessed within the respective websites or transaction applications. We also refer to these for the purpose of further information and assertion of revocation, information and other data subject rights.
We process the data of our members, supporters, interested parties, customers or other persons in accordance with Art. 6 para. 1 lit. b. DSGVO, insofar as we offer them contractual services or act within the scope of existing business relationships, e.g. towards members, or are ourselves recipients of services and benefits. Otherwise, we process the data of data subjects pursuant to Art. 6 para. 1 lit. f. DSGVO on the basis of our legitimate interests, e.g. when administrative tasks or public relations are involved. The data processed in this context, the type, scope and purpose and the necessity of their processing are determined by the underlying contractual relationship. In principle, this includes inventory and master data of persons (e.g., name, address, etc.), as well as contact data (e.g., e-mail address, telephone, etc.), contract data (e.g., services used, content and information provided, names of contact persons) and, if we offer payable services or products, payment data (e.g., bank details, payment history, etc.). We delete data that is no longer required to fulfill our statutory and business purposes. This is determined according to the respective tasks and contractual relationships. In the case of business processing, we retain the data for as long as they may be relevant for business processing, as well as with regard to any warranty or liability obligations. The necessity of retaining the data is reviewed every three years; otherwise, the statutory retention obligations apply.
Wir verarbeiten die Bewerberdaten nur zum Zweck und im Rahmen des Bewerbungsverfahrens im Einklang mit den gesetzlichen Vorgaben. Die Verarbeitung der Bewerberdaten erfolgt zur Erfüllung unserer (vor)vertraglichen Verpflichtungen im Rahmen des Bewerbungsverfahrens im Sinne des Art. 6 Abs. 1 lit. b. DSGVO Art. 6 Abs. 1 lit. f. DSGVO sofern die Datenverarbeitung z.B. im Rahmen von rechtlichen Verfahren für uns erforderlich wird (in Deutschland gilt zusätzlich § 26 BDSG). Das Bewerbungsverfahren setzt voraus, dass Bewerber uns die Bewerberdaten mitteilen. Die notwendigen Bewerberdaten sind, sofern wir ein Onlineformular anbieten gekennzeichnet, ergeben sich sonst aus den Stellenbeschreibungen und grundsätzlich gehören dazu die Angaben zur Person, Post- und Kontaktadressen und die zur Bewerbung gehörenden Unterlagen, wie Anschreiben, Lebenslauf und die Zeugnisse. Daneben können uns Bewerber freiwillig zusätzliche Informationen mitteilen. Mit der Übermittlung der Bewerbung an uns, erklären sich die Bewerber mit der Verarbeitung ihrer Daten zu Zwecken des Bewerbungsverfahrens entsprechend der in dieser Datenschutzerklärung dargelegten Art und Umfang einverstanden. Soweit im Rahmen des Bewerbungsverfahrens freiwillig besondere Kategorien von personenbezogenen Daten im Sinne des Art. 9 Abs. 1 DSGVO mitgeteilt werden, erfolgt deren Verarbeitung zusätzlich nach Art. 9 Abs. 2 lit. b DSGVO (z.B. Gesundheitsdaten, wie z.B. Schwerbehinderteneigenschaft oder ethnische Herkunft). Soweit im Rahmen des Bewerbungsverfahrens besondere Kategorien von personenbezogenen Daten im Sinne des Art. 9 Abs. 1 DSGVO bei Bewerbern angefragt werden, erfolgt deren Verarbeitung zusätzlich nach Art. 9 Abs. 2 lit. a DSGVO (z.B. Gesundheitsdaten, wenn diese für die Berufsausübung erforderlich sind). Sofern zur Verfügung gestellt, können uns Bewerber ihre Bewerbungen mittels eines Onlineformulars auf unserer Website übermitteln. Die Daten werden entsprechend dem Stand der Technik verschlüsselt an uns übertragen.Ferner können Bewerber uns ihre Bewerbungen via E-Mail übermitteln. Hierbei bitten wir jedoch zu beachten, dass E-Mails grundsätzlich nicht verschlüsselt versendet werden und die Bewerber selbst für die Verschlüsselung sorgen müssen. Wir können daher für den Übertragungsweg der Bewerbung zwischen dem Absender und dem Empfang auf unserem Server keine Verantwortung übernehmen und empfehlen daher eher ein Online-Formular oder den postalischen Versand zu nutzen. Denn statt der Bewerbung über das Online-Formular und E-Mail, steht den Bewerbern weiterhin die Möglichkeit zur Verfügung, uns die Bewerbung auf dem Postweg zuzusenden. Die von den Bewerbern zur Verfügung gestellten Daten, können im Fall einer erfolgreichen Bewerbung für die Zwecke des Beschäftigungsverhältnisses von uns weiterverarbeitet werden. Andernfalls, sofern die Bewerbung auf ein Stellenangebot nicht erfolgreich ist, werden die Daten der Bewerber gelöscht. Die Daten der Bewerber werden ebenfalls gelöscht, wenn eine Bewerbung zurückgezogen wird, wozu die Bewerber jederzeit berechtigt sind. Die Löschung erfolgt, vorbehaltlich eines berechtigten Widerrufs der Bewerber, nach dem Ablauf eines Zeitraums von sechs Monaten, damit wir etwaige Anschlussfragen zu der Bewerbung beantworten und unseren Nachweispflichten aus dem Gleichbehandlungsgesetz genügen können. Rechnungen über etwaige Reisekostenerstattung werden entsprechend den steuerrechtlichen Vorgaben archiviert.
The hosting services used by us serve to provide the following services: Infrastructure and platform services, computing capacity, storage space and database services, e-mail dispatch, security services and technical maintenance services, which we use for the purpose of operating this online offering. In doing so, we, or our hosting provider, process inventory data, contact data, content data, contract data, usage data, meta data and communication data of customers, interested parties and visitors of this online offer on the basis of our legitimate interests in an efficient and secure provision of this online offer pursuant to Art. 6 (1) lit. f DSGVO in conjunction with Art. 28 DSGVO. Art. 28 DSGVO (conclusion of order processing contract).
We maintain online presences within social networks and platforms in order to be able to communicate with the customers, interested parties and users active there and to inform them about our services there. We would like to point out that user data may be processed outside the European Union. This may result in risks for users because, for example, it could make it more difficult to enforce users’ rights. With regard to U.S. providers that are certified under the Privacy Shield, we point out that they thereby undertake to comply with the data protection standards of the EU. Furthermore, user data is usually processed for market research and advertising purposes. For example, usage profiles can be created from the usage behavior and resulting interests of the users. The usage profiles can in turn be used, for example, to place advertisements within and outside the platforms that presumably correspond to the interests of the users. For these purposes, cookies are usually stored on the users’ computers, in which the usage behavior and interests of the users are stored. Furthermore, data may also be stored in the usage profiles regardless of the devices used by the users (especially if the users are members of the respective platforms and are logged in to them). The processing of the users’ personal data is based on our legitimate interests in effectively informing users and communicating with users pursuant to Art. 6 para. 1 lit. f. DSGVO. If users are asked by the respective providers for consent to data processing (i.e. declare their consent, e.g. by ticking a checkbox or confirming a button), the legal basis for processing is Art. 6 (1) lit. a., Art. 7 DSGVO. For a detailed description of the respective processing and the opt-out options, please refer to the information of the providers linked below. Also in the case of requests for information and the assertion of user rights, we point out that these can be asserted most effectively with the providers. Only the providers have access to the users’ data and can take appropriate measures and provide information directly. If you still need help, you can contact us.
Within our online offer, we use content or service offers of third-party providers on the basis of our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 para. 1 lit. f. DSGVO) to integrate content or services offered by third-party providers, such as videos or fonts (hereinafter uniformly referred to as “content”). This always requires that the third-party providers of this content are aware of the IP address of the user, since without the IP address they could not send the content to their browser. The IP address is thus required for the display of this content. We endeavor to use only such content whose respective providers use the IP address only for the delivery of the content. Third-party providers may also use so-called pixel tags (invisible graphics, also known as “web beacons”) for statistical or marketing purposes. The “pixel tags” can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user’s device and may contain, among other things, technical information about the browser and operating system, referring websites, time of visit and other information about the use of our online offer, as well as be combined with such information from other sources.