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Privacy Policy

Introduction

Thank you for visiting our website and for your interest in the work of Together For Ghana eV. This privacy policy informs you about the nature, scope and purpose of the processing of personal data (hereinafter referred to as “data”) within our online offer and the websites, functions and content associated with it, as well as external online presences, such as our social media profiles (hereinafter collectively referred to as “online offer”) and the information on how we handle personal data if you are a member with us. With regard to the terms used, such as “processing” or “controller”, we refer to the definitions in Article 4 of the General Data Protection Regulation (GDPR).

Responsible party and data protection officer

Responsible for the processing of your personal data is:

Together For Ghana e.V.
Dreimühlenstraße 7, 80469 Munich, Germany
E-mail: contact@together4ghana.org

If you have any questions regarding data protection, please contact us at the above address at any time. For confidential inquiries, you are also welcome to use the postal service.

Personal data – terminology

“Personal data” means any information relating to an identified or identifiable natural person (hereinafter “data subject”), such as name, address, telephone number, credit card number, etc. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g. cookie) or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. We collect and process your personal data because it is necessary for a contract to be concluded between you and us and so that we can communicate with you. The specific personal data we collect and process is detailed under “Types of data processed”. “Processing” means any operation or set of operations which is performed upon personal data, whether or not by automatic means. The term is broad and includes virtually any handling of data. “Pseudonymization” means the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures which ensure that the personal data are not attributed to an identified or identifiable natural person. “Profiling” means any automated processing of personal data which consists in using such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects relating to that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or change of location. “Controller” means the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data. “Processor” means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the Controller.

Types of data processed

  • Inventory data (e.g., names, addresses).
  • Contact data (e.g., e-mail, telephone numbers).
  • Content data (e.g., text input, photographs, videos).
  • Usage data (e.g., web pages visited, interest in content, access times).
  • Meta/communication data (e.g., device information, IP addresses).

Purpose of processing

  • Provision of the online offer, its functions and contents.
  • Responding to contact requests and communicating with users.
  • Security measures.
  • Reach measurement/marketing.

Relevant legal basis

In accordance with Art. 13 DSGVO, we inform you of the legal basis for our data processing. If the legal basis is not mentioned in the privacy policy, the following applies: The legal basis for obtaining consent is Art. 6 (1) lit. a and Art. 7 DSGVO, the legal basis for processing for the fulfillment of our services and implementation of contractual measures as well as answering inquiries is Art. 6 (1) lit. b DSGVO, the legal basis for processing for the fulfillment of our legal obligations is Art. 6 (1) lit.

Security measures

We take appropriate technical and organizational measures in accordance with Article 32 of the GDPR, taking into account the state of the art, the implementation costs and the nature, scope, circumstances and purposes of the processing, as well as the varying likelihood and severity of the risk to the rights and freedoms of natural persons, in order to ensure a level of protection appropriate to the risk. The measures include, in particular, safeguarding the confidentiality, integrity and availability of data by controlling physical access to the data, as well as access to, entry into, disclosure of, assurance of availability of and segregation of the data. Furthermore, we have established procedures to ensure the exercise of data subjects’ rights, deletion of data, and response to data compromise. Furthermore, we already take the protection of personal data into account during the development or selection of hardware, software and processes, in accordance with the principle of data protection through technology design and through data protection-friendly default settings (Art. 25 DSGVO).

Collection and use of personal data of members

Below you will find detailed information on how we process the personal data of our active and passive members (collectively “Association Members”):

Managing your membership

For Association Members, we process the following personal data to administer and perform active or passive membership with us: Salutation, title, name, address, date of birth, nationality, email address, telephone number, bank data for SEPA direct debit or credit card data, entry and exit date, information for contribution management (e.g. contribution group), department, function, status (active/passive), newsletter and message preferences.

In the case of underage club members, we also process the name, address, telephone number, e-mail address and date of birth of the parent or guardian.
We process your personal data for the performance of the contract (Art. 6 para. 1 lit. b DSGVO). Your membership is the relevant contract. We process the personal data of legal guardians on the basis of our legitimate interest (Art. 6 para. 1 lit. f DSGVO). Our interest here is the implementation of the membership with your child.


We only process any information you provide regarding your severely disabled status with your prior consent (Art. 6 (1) a DSGVO).
We process the personal data for this purpose for the duration of the membership. Beyond that, we only store your personal data for the assertion of or defense against legal claims or as long as there are legal obligations to store it.

Payment of the membership fee

If you are named as a fee payer in the membership application and pay the membership fee for another person, we process the following personal data: Name, title, address, date of birth, e-mail address, telephone number, association member for whom the membership fee is paid, payment history and method, bank data for SEPA direct debit or credit card data. For this purpose, we transmit the relevant payment data to our bank or credit card service provider.

We process your personal data for the performance of the contract (Art. 6 para. 1 lit. b DSGVO). The payment contract is the relevant contract.

We process the personal data for the duration of the membership or until the direct debit authorization has been withdrawn. Beyond that, we store your personal data only for the assertion of or defense against legal action.

Congratulations on birthdays and anniversaries

We congratulate our members on their birthdays by e-mail or by post. We process the following personal data for this purpose: Name, title, gender, date of birth, address, e-mail address, date of entry, club-internal function.

If we congratulate you on birthdays and anniversaries by mail or e-mail, we process your personal data on the basis of our legitimate interest (Art. 6 para. 1 lit. f DSGVO). Our interest here is member care.
We congratulate you on birthdays and anniversaries in our club magazine only with your prior consent (Art. 6 para. 1 lit. a DSGVO).

We process the personal data until you have objected to the sending of congratulations or for the duration of your membership. Beyond that, we only store your personal data for the assertion of or defense against legal claims or as long as legal obligations to store exist.
Answering your contact requests

We process the following personal data to respond to your contact requests: Name, email address, content of your message. We process your personal data to fulfill the contract (Art. 6 para. 1 lit. b DSGVO).
We process your personal data only until we have finally answered your inquiry. Beyond that, we only store your personal data for the assertion of or defense against legal claims or as long as legal obligations to store exist.

Creation and publication of photographic material

We create photo and video recordings of public events in which active members are depicted and publish them in our association media (online) in order to inform and report on association-related events.
We process your personal data for this purpose on the basis of our legitimate interest in reporting on the activities of our association (Art. 6 para. 1 lit. f DSGVO).

We process the personal data until this purpose is fulfilled. Beyond that, we store your personal data only for the assertion of or defense against legal claims or as long as legal obligations to store exist.
A publication of these recordings will only take place with your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke your consent at any time for the future. However, publications of the recordings based on the consent that took place before a revocation remain lawful. However, the consent is irrevocable in the case of multi-person images, unless a balancing of interests is in your favor.

We process your personal data – in the case of publication – until your consent is revoked and otherwise at most until the purpose pursued is fulfilled. Beyond that, we store your personal data only for the assertion of or defense against legal claims or as long as legal obligations to store exist.

Your rights

You have the following legal rights with respect to the personal data concerning you vis-à-vis Together For Ghana eV, provided that the respective prerequisites are met. You can find more information about your rights and the relevant conditions on the website of the EU Commission.

Overview

You also have the right to lodge a complaint with a data protection supervisory authority about our processing of your personal data. Below, we briefly explain these rights so that you can understand the content of the rights:

In accordance with Art. 15 DSGVO, you have a right to free information about the data stored about you at any time. Please address corresponding requests to us (e-mail: contact@together4ghana.org). In addition, you have the right, in accordance with Art. 16 DSGVO, to request the correction of incorrect or incomplete personal data stored by Together For Ghana e.V. without delay. You also have the right, pursuant to Art. 17 DSGVO, to request Together For Ghana e.V. to erase the personal data concerning you without undue delay, provided that one of the following reasons applies:

  • The personal data is no longer necessary for the purposes for which it was collected or otherwise processed.
  • You withdraw your consent on which the processing was based and there is no other legal basis for the processing.
  • They object to the processing (and there are no overriding legitimate grounds for the processing) or the personal data have been processed unlawfully.
  • The erasure of the personal data is necessary for compliance with a legal obligation under Union law or the law of the Member State to which Together For Ghana e.V. is subject (Germany).
  • In addition, pursuant to Art. 18 DSGVO, you have the right to request Together For Ghana e.V. to restrict processing if one of the following conditions is met:
  • the accuracy of the personal data is contested by you for a period enabling Together For Ghana e.V. to verify the accuracy of the personal data,
  • the processing is unlawful and you object to the erasure of the personal data and request instead the restriction of the use of the personal data;
  • Together For Ghana e.V. no longer needs the personal data for the purposes of processing, but you need them for the establishment, exercise or defense of legal claims; or
  • You have objected to the processing as long as it has not yet been determined whether the legitimate grounds of Together For Ghana e.V. override your interests. Also, pursuant to Article 20 DSGVO, you have the right to obtain your personal data that you have provided to Together For Ghana e.V. in a structured, commonly used and machine-readable format, or to request that it be transferred to another controller.

Rights of data subjects

You have the right to request confirmation as to whether data in question is being processed and to information about this data, as well as further information and a copy of the data in accordance with Art. 15 DSGVO. You have according to. Art. 16 DSGVO the right to request the completion of the data concerning you or the correction of incorrect data concerning you. You have the right, in accordance with Art. 17 DSGVO, to request that data concerning you be deleted without delay, or alternatively, in accordance with Art. 18 DSGVO, to request restriction of the processing of the data. You have the right to request that the data concerning you that you have provided to us be received in accordance with Art. 20 DSGVO and to request that it be transferred to other data controllers. You also have the right to lodge a complaint with the competent supervisory authority in accordance with Art. 77 DSGVO.

Right of withdrawal

You have the right to revoke any consent given in accordance with Art. 7 (3) DSGVO with effect for the future.

Right of objection

You may object to the future processing of data concerning you in accordance with Art. 21 DSGVO at any time. The objection can be made in particular against processing for direct marketing purposes.

Cookies

You can edit our use and your personal consent to the cookies on this site under Cookies and.

Deletion of data

The data processed by us will be deleted or restricted in its processing in accordance with Articles 17 and 18 DSGVO. Unless expressly stated within the scope of this data protection declaration, the data stored by us will be deleted as soon as it is no longer required for its intended purpose and the deletion does not conflict with any statutory retention obligations. If the data is not deleted because it is required for other and legally permissible purposes, its processing will be restricted. I.e. the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for reasons of commercial or tax law. According to legal requirements in Germany, data is stored for 10 years in accordance with §§ 147 para. 1 AO, 257 para. 1 nos. 1 and 4, para. 4 HGB (books, records, management reports, accounting vouchers, commercial books, documents relevant for taxation, etc.) and 6 years according to § 257 para. 1 nos. 2 and 3, para. 4 HGB (commercial letters). In accordance with legal requirements in Austria, retention is carried out in particular for 7 years in accordance with Section 132 (1) BAO (accounting records, vouchers/invoices, accounts, receipts, business papers, statement of income and expenditure, etc.), for 22 years in connection with real property and for 10 years for records in connection with electronically provided services, telecommunications, radio and television services provided to non-entrepreneurs in EU member states and for which the Mini-One-Stop-Shop (MOSS) is used.

Cooperation with processors and third parties

If, in the course of our processing, we disclose data to other persons and companies (order processors or third parties), transmit it to them or otherwise grant them access to the data, this will only be done on the basis of a legal permission (e.g. if a transmission of the data to third parties, such as payment service providers, is necessary for the performance of the contract pursuant to Art. 6 (1) lit. b DSGVO), you have consented, a legal obligation provides for this or on the basis of our legitimate interests (e.g. when using agents, web hosts, etc.). If we commission third parties to process data on the basis of a so-called “order processing agreement”, this is done on the basis of Art. 28 DSGVO.

Transfers to third countries

If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or if this happens in the context of using third-party services or disclosing, or transferring data to third parties, this will only happen if it is done to fulfill our (pre)contractual obligations, on the basis of your consent, due to a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or allow the processing of data in a third country only if the special requirements of Art. 44 et seq. DSGVO are met. This means that the processing is carried out, for example, on the basis of special guarantees, such as the officially recognized determination of a level of data protection that corresponds to the EU (e.g. for the USA through the “Privacy Shield”) or compliance with officially recognized special contractual obligations (so-called “standard contractual clauses”).

External payment service providers

We use external payment service providers through whose platforms users and we can make payment transactions. If you choose to pay for our services using your credit card, your full name, the name on the credit card used, the credit card number, the expiration date of the credit card, and the check digit of your credit card will be transmitted to Stripe, the payment service provider with whom we process credit card statements (Stripe, Inc. 185 Berry Street, Suite 550 San Francisco, CA 94107, USA, info@stripe.com). We work with Stripe to provide you with a quick and easy credit card payment process. This is necessary for the execution of the payment process (legal basis is Art. 6 para. 1 p. 1 lit. b DSGVO). The payment service provider is responsible for your payment data. Information in particular about the responsible body of the payment service provider as well as the contact details of the data protection officer of the payment service provider, can be found at: https://stripe.com/de/privacy#translation. For payment transactions, the terms and conditions and data protection notices of the respective payment service providers apply, which can be accessed within the respective websites or transaction applications. We also refer to these for the purpose of further information and assertion of revocation, information and other data subject rights.

Provision of our statutory and business services

We process the data of our members, supporters, interested parties, customers or other persons in accordance with Art. 6 para. 1 lit. b. DSGVO, insofar as we offer contractual services to them or act within the scope of existing business relationships, e.g. towards members, or are ourselves recipients of services and benefits. Otherwise, we process the data of data subjects pursuant to Art. 6 para. 1 lit. f. DSGVO on the basis of our legitimate interests, e.g. when administrative tasks or public relations are involved. The data processed in this context, the type, scope and purpose and the necessity of their processing are determined by the underlying contractual relationship. In principle, this includes inventory and master data of persons (e.g., name, address, etc.), as well as contact data (e.g., e-mail address, telephone, etc.), contract data (e.g., services used, content and information provided, names of contact persons) and, if we offer payable services or products, payment data (e.g., bank details, payment history, etc.). We delete data that is no longer required to fulfill our statutory and business purposes. This is determined according to the respective tasks and contractual relationships. In the case of business processing, we retain the data for as long as they may be relevant for business processing, as well as with regard to any warranty or liability obligations. The necessity of retaining the data is reviewed every three years; otherwise, the statutory retention obligations apply.

Data protection information in the application process

We process applicant data only for the purpose of and within the scope of the application process in accordance with legal requirements. Applicant data is processed to fulfill our (pre)contractual obligations within the scope of the application procedure in accordance with Art. 6 para. 1 lit. b. DSGVO Art. 6 para. 1 lit. f. DSGVO insofar as the data processing becomes necessary for us, e.g. within the scope of legal procedures (in Germany, § 26 BDSG also applies). The application procedure requires applicants to provide us with applicant data. The necessary applicant data are marked, if we offer an online form, otherwise result from the job descriptions and basically include the personal details, postal and contact addresses and the documents belonging to the application, such as cover letter, resume and the certificates. In addition, applicants may voluntarily provide us with additional information. By submitting their application to us, applicants consent to the processing of their data for the purposes of the application process in the manner and to the extent set out in this privacy policy. Insofar as special categories of personal data within the meaning of Art. 9 (1) DSGVO are voluntarily communicated within the scope of the application procedure, their processing is additionally carried out in accordance with Art. 9 (2) lit. b DSGVO (e.g. health data, such as severely disabled status or ethnic origin). Insofar as special categories of personal data within the meaning of Art. 9 (1) DSGVO are requested from applicants as part of the application process, their processing is additionally carried out in accordance with Art. 9 (1) DSGVO.

Hosting and e-mail dispatch

The hosting services used by us serve to provide the following services: Infrastructure and platform services, computing capacity, storage space and database services, e-mail dispatch, security services and technical maintenance services, which we use for the purpose of operating this online offering. In this context, we, or our hosting provider, process inventory data, contact data, content data, contract data, usage data, meta data and communication data of customers, interested parties and visitors of this online offer on the basis of our legitimate interests in an efficient and secure provision of this online offer pursuant to Art. 6 para. 1 lit. f DSGVO in conjunction with Art. 28 DSGVO. Art. 28 DSGVO (conclusion of order processing agreement).

Google Analytics

Based on our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 para. 1 lit. f. DSGVO) Google Analytics, a web analytics service provided by Google LLC (1600 Amphitheatre Parkway Mountain View, CA 94043, USA, +49 40-80-81-79-000, support-de@google.com). Google uses cookies. The information generated by the cookie about the use of the online offer by the users is usually transmitted to a Google server in the USA and stored there. Google is certified under the Privacy Shield agreement and thereby offers a guarantee of compliance with European data protection law (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active). Google will use this information on our behalf for the purpose of evaluating your use of our website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. In doing so, pseudonymous usage profiles of the users can be created from the processed data. We only use Google Analytics with IP anonymization activated. This means that the IP address of users is shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. The IP address transmitted by the user’s browser is not merged with other data from Google. Users can prevent the storage of cookies by setting their browser software accordingly; users can also prevent the collection of the data generated by the cookie and related to their use of the online offer to Google, as well as the processing of this data by Google, by downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de. For more information about Google’s use of data, settings and opt-out options, please refer to Google’s privacy policy (https://policies.google.com/technologies/ads) and the settings for the display of advertisements by Google (https://adssettings.google.com/authenticated). The users’ personal data is deleted or anonymized after 14 months. You can prevent the storage of cookies by selecting the appropriate settings on your browser software. However, we would like to point out that in this case you may not be able to use all functions of our website to their full extent. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser add-on (https://tools.google.com/dlpage/gaoptout?hl=de).

Online presences in social media

We maintain online presences within social networks and platforms in order to be able to communicate with customers, interested parties and users active there and to inform them about our services there. We would like to point out that user data may be processed outside the European Union. This may result in risks for users because, for example, it could make it more difficult to enforce users’ rights. With regard to U.S. providers that are certified under the Privacy Shield, we point out that they thereby undertake to comply with the data protection standards of the EU. Furthermore, user data is usually processed for market research and advertising purposes. For example, usage profiles can be created from the usage behavior and resulting interests of the users. The usage profiles can in turn be used to, for example.

  • Facebook (Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Irland)Datenschutzerklärung: https://www.facebook.com/about/privacy/, Opt-Out: https://www.facebook.com/settings?tab=ads und http://www.youronlinechoices.com, Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active.
  • Google (Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA)Datenschutzerklärung: https://policies.google.com/privacy, Opt-Out: https://adssettings.google.com/authenticated, Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active.
  • Instagram (Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA)Datenschutzerklärung/Opt-Out: http://instagram.com/about/legal/privacy/.
  • Twitter (Twitter, 1355 Market St #900, San Francisco, CA 94103, USA)Datenschutzerklärung: https://twitter.com/en/privacy, Opt-Out: https://twitter.com/settings, Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000TORzAAO&status=Active.
  • LinkedIn (LinkedIn Corporation, 1000 W. Maude Ave., Sunnyvale, California 94085, USA)Datenschutzerklärung: https://www.linkedin.com/legal/privacy-policy, Opt-Out: https://www.linkedin.com/psettings/guest-controls,Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000L0UZAA0&status=Active

Integration of third-party services and content

Within our online offer, we use content or service offers of third parties on the basis of our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 para. 1 lit. f. DSGVO) to integrate content or services offered by third-party providers, such as videos or fonts (hereinafter uniformly referred to as “content”). This always requires that the third-party providers of this content are aware of the IP address of the user, since without the IP address they could not send the content to their browser. The IP address is thus required for the display of this content. We endeavor to use only such content whose respective providers use the IP address only for the delivery of the content. Third-party providers may also use so-called pixel tags (invisible graphics, also known as “web beacons”) for statistical or marketing purposes. The “pixel tags” can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user’s device and may contain, among other things, technical information about the browser and operating system, referring websites, time of visit and other information about the use of our online offer, as well as be linked to such information from other sources.

Changes to this privacy policy

From time to time we have to adapt our data protection regulations – for example due to changes in the law. This will not restrict your rights under this privacy policy without your express consent. If we make changes to the collection, use or disclosure of the personal data you have provided to us, we will make you aware of this by means of a clear notice. By using our website and making use of our services, you agree to the terms of this privacy policy.